Paper is the bane of my office. I have magazines that I want to keep articles from, torn sheets from magazines that have ideas for shoots, bills, reference paperwork such as maps from travels and more. All this information, no way to search it, no way to catalog it and no up to now, no way to digitize it quickly or easily.
Change is upon me in the form of a new scanner from Fujitsu called the Snapscan S1500M. This scanner comes in two flavors, Windows or Mac. And unlike many shops that claim Mac compatibility, this really IS compatible with the Mac. The software installs easily and has been absolutely reliable, not a single crash or hicup. The scanner is not cheap compared to others but 400 dollars for a scanner that does double sided scanning of 100 pages in less than five minutes is pretty cheap. The processing that takes the scan and makes it a searchable PDF only adds another five minutes to the time of scanning 100 pages.
So I have this PDf now on my computer, just what can I do with it? Well, what I do is what I had told to me by XXX. I got a premium membership with Evernote and I sync this folder and files up with Evernote so now everything is in the “cloud” and available to all my devices. This includes:
- Windows Mobil
- Palm Pre
It’s searchable so I can run a search on a topic and get just those matches. I do not have to thumb through old magazines guessing where I saw that article at. Or look for the sticky hanging off the outside with a scribble on it.
Here is the user interface for the OSX application. Clean and to the point.
And Evernote is not just for scanners, you can clip from the web or use your webcam to snap a picture. I love SOHO Notes but this might just replace it for me. You owe it to yourself to check it out even if you dont want to scan anything.
Now I can either chop the spine of the magazine off and scan it all then clean it up with Acrobat or I can just razor out the pages I want and scan those. In the past day, I’ve cleaned out one year of Photoshop User magazines and a pile of razored clippings. I clean up my scans by deleting all the ads and stuff I dont want since there is a monthly limit to the uploading at Evernote of 500 meg. This sounds small but the typical razored article is about 3 pages cleaned and under a meg in size or a tad over if I keep the color images.
I just put the scanned files into one directory and I have that sync automatically with Evernote’s website and I’m good to go.
So in short:
- Razor articles
- Toss remains
- Scan articles
- Clean up ads
So far so good, I can access my new files on my iPhone or iPad without any issues at all no matter where I am. I have copies locally on my MacPro and I have them in the cloud. I have pulled about 50lbs of magazines out of my office and more on the way. I can even find things now with Spotlight. This is a win all the way around as far as I’m concerned even more so at the modest cost involved.
- Scanner = 450.00 from Amazon
- Evernote = 50 dollars a year for the premium account, the entry level account is free
- Supply of razors = 10 dollars
Optional cost would be a real nice guillotine cutter that can handle 200 pages at a whack to take care of the magazines but so far, the razor works fine.
- Review: Nifty scanner eases farewell to paper (sfgate.com)
- Review: Nifty scanner eases farewell to paper (seattletimes.nwsource.com)
- High Roller Scanners – The Fujitsu ScanSnap Scanners are Lavish & Luxe (trendhunter.com)
- Fujitsu ScanSnap S1500 (kk.org)
- ScanDrop Sends Scanned Documents Directly to Google Docs or Evernote [Downloads] (lifehacker.com)
- The Mobile Mac Office – Part I: Going Paperless | The Apple Press (theapplepress.com)